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On behalf of King Khalid Military City Hospital,
Purchasing Dept., manages the procurement of Hospital materials
and services required for the functions of its departments at the
right time, of the desired quantity & quality and right cost
including the function of procurement, materials handling,
storage, distribution, inventory control and planning and
information systems in accordance with the prescribed Government
Rules and Procedures of the Kingdom.
The following sections are under the supervision of
Purchasing Department. This sections are responsible for the
procurement of Hospital requirements of medical and non-Medical
materials and services in the right quantity and quality at the
most advantageous price and at the most economic cost. Placing
orders and follow-ups, sourcing of vendors who can supply the
needed items. Study and analyze on various submitted purchase
request from different departments as well as vendor’s submitted
quotations that includes prices, delivery period, validity and the
correct requirements of the offered items.
To
carry out these functions the department consist of four(4)
sections:
1. The Purchasing Section:
It
is the sole authority to procure materials and to provide services
on behalf of the KKMC Hospital by issuing Purchase Order which is
the legal document representing the final and full approval
between the Hospital and the vendor.
Purchase Order gives authority to the Vendor so that he may supply
and send invoices related to the required materials. It is the
Hospital written commitment stating the required quantity and its
value.
To
procure all accessories such as Medical and Non- Medical
Equipments.
2. Local Purchasing Section:
It
depends on petty cash in order to procure the materials of small
quantities locally. So, petty cash is useful and helpful in saving
time when providing urgently needed materials in emergency cases
as early as possible.
3. Processing Section:
To
control the documents and execute the procedures of organizing and
preparing it efficiently. One of the responsibilities of this
section is to coordinate and finalize the documents inside the
department.
Submitting the documents or all approved purchase orders after
being checked, signed, typed in Arabic and English and filed with
their invoices, to the Processing section for reviewing all
relevant documents, then, to be forwarded to PMD Auditors for
checking and completion of authorized signatories and finally MSD
Auditor for reviewing. All processed documents will be sent to PMD
/MSD – Riyadh for processing of payments to various vendors
4. Contracts Section:
Contracts subject to the regulation and policy of
procurement and the resolutions of the Cabinet and the Royal
decrees in this regard.
Contracts should be in Arabic language as per the resolution of
council of ministers No. 16571 dated 12/7/1403H and the value
should be in Saudi Currency.
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